Administrative Support Specialist

Website Roebbelen Contracting

Position Title: Administrative Support Specialist

Reports to: Administrative Controls Manager

The Administrative Support Specialist will assist in completing administrative duties in support of Roebbelen projects. The incumbent will regularly perform general office duties such as directing phone and email inquiries, ordering supplies, maintaining records, retrieving and distributing incoming mail, managing calendars, making travel arrangements, and completing special administrative projects. The ideal candidate will demonstrate attention to detail, strong organization skills, and strong written communication.

Essential Duties & Responsibilities

  • Prepare agendas and make arrangements for meetings, such as meals, travel, catering, etc.
  • Answer phone, direct calls, and takes messages
  • Provide clerical support to other departments
  • Order office supplies as needed
  • Maintain orderly conference rooms and lobby areas
  • Keep kitchens stocked with break room supplies (coffee, tea, cutlery, etc.)
  • Other duties and special projects as assigned


  • High School Diploma or equivalent
  • Demonstrable administrative skills through previous office experience
  • Excellent written communication skills
  • Strong computer skills and familiarity with Microsoft Office Suite products is required

Key Competencies:

  • Written Communication – Writes clearly and informatively
  • Attention to Detail- Carefully reviews all information accurately
  • Organization- keeping information stored in a neat, easy-to-understand manner

At Roebbelen, we are committed to fostering a culture of inclusion and belonging. We highly prioritize the recruitment, retention, and development of diverse talent. As an equal opportunity employer, we prohibit discrimination based on race, color, national origin, religion, ancestry, sex, gender, physical or mental disability, medical condition, age, genetic information, sexual orientation, marital status, gender identity, gender expression, political affiliation, military and veteran status, change of sex or transgender status, or any other basis protected by federal, state or local law. If you require a reasonable accommodation or alternative methods for application, please reach out to Roebbelen HR directly.

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